Effective Date: May 17, 2025

Welcome to The Traveling Mindset! These Terms and Conditions govern your use of our website, services, and bookings. By accessing or using our services, you agree to comply with these terms. Please read them carefully.

1. General Terms

• The Traveling Mindset provides travel planning, booking, and advisory services.
• By using our services, you confirm that you are at least 18 years old or have parental consent.
• We reserve the right to update these terms at any time. Continued use of our services constitutes acceptance of any changes.

2. Booking & Payments

2.1 Reservations

• All bookings are subject to availability and confirmation.
• Prices are subject to change until payment is completed.
• It is the traveler’s responsibility to provide accurate information during booking.

2.2 Payment Terms

• Full or partial payment may be required at the time of booking, depending on the travel package.
• Accepted payment methods include credit/debit cards, bank transfers, and other approved payment options.
• Failure to complete payment by the due date may result in cancellation.

2.3 Cancellations & Refunds

• Cancellation policies vary by service provider (airlines, hotels, tours). Please review specific terms before booking.
• Refund eligibility depends on the provider’s policy and may include cancellation fees.
• The Traveling Mindset is not responsible for refunds beyond the provider’s terms.

3. Travel Documents & Requirements

• Travelers are responsible for obtaining necessary passports, visas, and other travel documents.
• The Traveling Mindset is not liable for denied entry due to missing or incorrect documentation.
• Health and vaccination requirements vary by destination; travelers must comply with local regulations.

4. Travel Insurance

• The Traveling Mindset provides travel insurance through recommended third-party vendors.
• Travelers can purchase insurance through these providers to protect against unexpected events such as cancellations, medical emergencies, and lost luggage.
• Insurance coverage details, claims, and exclusions will be outlined in the policy provided by the third-party vendor at the time of purchase.

5. Compliance with Washington State Laws

The Traveling Mindset operates in full compliance with Washington State’s Sellers of Travel Act (RCW 19.138), which governs travel agencies and consumer protections.

Washington State Seller of Travel Registration

• Seller of Travel Number: 605-900-921
• Registered with the Washington State Department of Licensing.

Legal Compliance

As required by Washington law, The Traveling Mindset:
• Provides written disclosures of cancellation and refund policies before finalizing bookings.
• Maintains a trust account for customer payments, if applicable, to ensure financial security.
• Adheres to truthful advertising practices and does not misrepresent travel services.
• Ensures compliance with consumer protection laws regarding refunds, cancellations, and service guarantees.
By booking with The Traveling Mindset, travelers acknowledge and agree to these legal protections under Washington State law.

6. Liability & Responsibilities

6.1 Service Providers

• The Traveling Mindset acts as an intermediary between travelers and service providers (airlines, hotels, tour operators).
• We are not responsible for service failures, delays, or disruptions caused by third parties.

6.2 Force Majeure

• We are not liable for cancellations or disruptions due to unforeseen circumstances such as natural disasters, political instability, or pandemics.

6.3 Traveler Responsibilities

• Travelers must comply with local laws and regulations.
• Any damages caused by a traveler to a third party (hotel, airline, tour operator) are the traveler’s responsibility.

7. SMS Opt-In Terms & Conditions

By providing your phone number and opting into SMS communications, you agree to receive text messages from The Traveling Mindset for the following purposes:
• Customer Support & Notifications – Receive order confirmations, appointment reminders, and personalized follow-ups.
• Billing & Payment Reminders – Get SMS reminders about upcoming due dates or invoices.
• Business Updates – Secure links will be sent via SMS for proposal itineraries, credit card authorizations, and itinerary approval reminders.

7.1 Consent & Opt-Out

• By opting in, you consent to receive SMS messages from The Traveling Mindset.
• Message and data rates may apply based on your mobile carrier.
• You can unsubscribe at any time by replying STOP to any message.

7.2 Privacy & Security

• Your phone number will only be used for the purposes outlined above and will not be shared with third parties.
• The Traveling Mindset takes reasonable measures to protect your personal information.

8. Privacy Policy

• Personal information collected during booking is used solely for travel arrangements and will not be shared without consent.
• For more details, please review our Privacy Policy.

9. Changes to Terms

• The Traveling Mindset reserves the right to modify or update these Terms and Conditions at any time.
• Any changes will be posted on our website, and continued use of our services after updates constitutes acceptance of the revised terms.
• If significant changes affect your rights or obligations, we will notify you via email.

10. Governing Law

• These Terms and Conditions, including any disputes arising from them, shall be governed by and construed in accordance with the laws of the State of Washington.
• Any legal proceedings related to these terms shall be conducted in the appropriate courts within Washington State.

11. Dispute Resolution

• Any disputes arising from these terms will be resolved through mediation or arbitration in Washington State.
• Legal action may only be pursued if mediation fails.

12. Contact Information

For questions or concerns regarding these Terms and Conditions, please contact us at:
The Traveling Mindset
email: [email protected]
Phone: (877) 808-6293  

By using our services, you acknowledge and agree to these Terms and Conditions, including compliance with Washington State laws (RCW 19.138) and our Seller of Travel Registration (605-900-921).