Effective Date: July, 2025

Welcome to The Traveling Mindset! These Terms and Conditions govern your use of our website, services, and bookings. By accessing or using our services, you agree to comply with these terms. Please read them carefully.

1. General Terms

• The Traveling Mindset provides travel planning, booking, and advisory services.
• By using our services, you confirm that you are at least 18 years old or have parental consent.
• We reserve the right to update these terms at any time. Continued use of our services constitutes acceptance of any changes.

2. Booking & Payments

2.1 Reservations

• All bookings are subject to availability and confirmation.
• Prices are subject to change until payment is completed.
• It is the traveler’s responsibility to provide accurate information during booking.

2.2 Payment Terms

• Full or partial payment may be required at the time of booking, depending on the travel package.
• Accepted payment methods include credit/debit cards, bank transfers, and other approved options.
• Failure to complete payment by the due date may result in cancellation.

2.3 Cancellations & Refunds

• Cancellation policies vary by service provider (airlines, hotels, tours). Please review specific terms before booking.
• Refund eligibility depends on the provider’s policy and may include cancellation fees.
• The Traveling Mindset is not responsible for refunds beyond the provider’s terms.

3. Travel Documents & Requirements

• Travelers are responsible for obtaining necessary passports, visas, and other travel documents.
• The Traveling Mindset is not liable for denied entry due to missing or incorrect documentation.
• Health and vaccination requirements vary by destination; travelers must comply with local regulations.

4. Travel Insurance

• The Traveling Mindset offers travel insurance through recommended third-party vendors.
• Travelers may purchase coverage to protect against cancellations, medical emergencies, and lost luggage.
• Insurance coverage details, claims, and exclusions are provided by the third-party insurer at the time of purchase.

5. Compliance with Washington State Laws

The Traveling Mindset operates in full compliance with the Washington State Sellers of Travel Act (RCW 19.138).

Washington State Seller of Travel Registration

• Seller of Travel Number: 605-900-921
• Registered with: Washington State Department of Licensing

Legal Compliance

As required by Washington State law, The Traveling Mindset:

• Provides written disclosures of cancellation and refund policies before finalizing bookings
• Maintains a trust account for customer payments (if applicable)
• Adheres to truthful advertising practices and does not misrepresent travel services
• Complies with consumer protection laws related to refunds, cancellations, and service guarantees

By booking with us, travelers acknowledge and agree to these legal protections under Washington State law.

6. Liability & Responsibilities

6.1 Service Providers

• The Traveling Mindset acts solely as an intermediary between travelers and third-party service providers (e.g., airlines, hotels, tour operators).
• We are not responsible for service failures, delays, or disruptions caused by these providers.

6.2 Force Majeure

• We are not liable for cancellations, disruptions, or delays caused by events beyond our control, such as natural disasters, political unrest, pandemics, or other force majeure events.

6.3 Traveler Responsibilities

• Travelers must comply with all applicable local laws and regulations.
• Any damage or disruption caused by the traveler to third parties is the traveler’s responsibility.

7. SMS Opt-In Terms & Conditions

By providing your phone number and opting into SMS communications, you agree to receive text messages from The Traveling Mindset for:

• Customer Support & Notifications – Booking confirmations, reminders, and follow-ups
• Billing & Payment Reminders – SMS alerts about payment due dates and invoices
• Business Updates – Secure links for proposals, itinerary approvals, and other updates

7.1 Consent & Opt-Out

• By opting in, you agree to receive SMS messages.
• Message/data rates may apply based on your carrier.
• You can opt out anytime by replying “STOP.”

7.2 Privacy & Security

• Your phone number is used only for the purposes listed above.
• We do not share your number with third parties.
• The Traveling Mindset takes reasonable measures to protect your personal data.

8. Privacy Policy

• Personal information collected during booking is used solely for travel-related purposes.
• Information is not shared with third parties without your consent.
• Please refer to our full Privacy Policy for more details.

9. Changes to Terms

• We may modify these Terms and Conditions at any time.
• Updates will be posted on our website. Continued use of our services indicates acceptance.
• If changes significantly impact your rights, you will be notified via email.

10. Governing Law

• These Terms and Conditions shall be governed by the laws of the State of Washington.
• Any legal proceedings must be filed in the appropriate courts of Washington State.

11. Dispute Resolution

• Disputes arising under these terms will be resolved through mediation or arbitration in Washington State.
• Legal action may only proceed if mediation efforts fail.

12. Contact Information

For questions or concerns, please contact us:
The Traveling Mindset
📧 Email: [email protected]
📞 Phone: (877) 808-6293

By using our services, you acknowledge and agree to these Terms and Conditions, including our compliance with Washington State law (RCW 19.138) and registration as a Seller of Travel (605-900-921).